Purchasing Administrator

We have an exciting opportunity for a Purchasing Advisor to join our growing Ayvens Procurement Division, a team at the centre of transforming how we source, manage, and develop our external partnerships.

The procurement division is responsible for all major spend areas and has a particular focus on our core operational supply chain categories, including vehicle purchasing, order fulfilment and delivery, and in‑life services. Working within this team means playing a pivotal role in strengthening our supply chain, driving efficiency, and shaping the future direction of our business.

The key responsibilities of the role are as follows:

• To receive vehicle quotes and place orders with our quality supply chain.
• Build strong relationships with our suppliers to support quality and timely service during the end-to-end vehicle order to delivery process. Working with the fleet and vehicle leasing industry systems to place, progress and monitor orders.
• Deliver high quality administrative and process support, working collaboratively with our related internal and external customers.
• Working as part of the Operations and Vehicle Procurement teams to provide flexibility to adapt to the needs of our highly valued customers and supply chain.
• To process tasks accurately and to a high-quality standard.
• Customer centric approach. Keeping parties informed and anticipating next steps.
• To develop knowledge and expertise of our vehicle order bank and the product specification nuances between manufacturers.
• Proactive and responsive ensuring tasks are completed accurately and within service level.
• To be proactive in spotting opportunities and driving improvements to simplify our processes, making things easier for our people and our customers
• Conform to our regulatory and service obligations that rise the benchmark of our industry.

Skills and experience required

• Solid and effective verbal and written communicator.
• Experience within a Customer Service environment (direct or indirect customers or suppliers)
• Good awareness of vehicles on the road (i.e. can identify Ford, Tesla & vehicle manufacturers)
• Strong attention to detail and accuracy
• Competent user of Microsoft Word & Excel and email.
• Investigative or solutions experience advantageous.

What we offer

• Competitive pension scheme
• 25 days’ holiday + Celebration Day.
• Holiday buy/sell scheme
• Annual salary review and bonus.
• 37.5 hour week, Monday to Friday, no weekends
• Retail discounts and GymFlex options
• Personal accident cove, Critical illness and Dental insurance
• Life Assurance
• Health assessments and travel insurance
• Free parking and EV charging
• Bike storage and showers
• Complimentary breakfast
• Flexible working options.
• Cycle to Work scheme
• Give As You Earn (GAYE) scheme
• Staff and social events
• Volunteer days
• Study support and allocated personal development time

Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience doesn’t exactly align, we would encourage you to apply regardless! What’s the worst that can happen?!